Administrative Support Assistant

We are looking for a well-organised and proactive Administrative Support Assistant to join our Service Department in Warsaw. In this role, you will support daily operational, administrative, and coordination activities related to technical services, logistics, and quality processes.

This is an excellent opportunity for a detail-oriented professional who enjoys working across departments, managing documentation, and supporting technical teams in a dynamic renewable energy environment.

Key Responsibilities

• Support the Service Department in maintaining and documenting the status of certified service partners
• Cooperate with the Quality Management Department on quality management system documentation and processes
• Administer and optimize the ticketing system (Zendesk), including testing and implementing improvements
• Prepare quarterly service activity reports, presentations, and internal analyses
• Manage and administer the spare parts warehouse
• Support the Logistics Department in coordinating deliveries of components and spare parts
• Coordinate and support local technical teams in daily operational activities
• Prepare marketing and presentation materials promoting technical services offered by Photomate

Requirements

• Fluency in Polish and min. B2 level of English (written and spoken)
• Very good communication and organisational skills
• Practical knowledge of Microsoft Office package
• Excellent work organization and attention to detail
• Strong time management skills and ability to prioritise tasks
• Experience or knowledge of the renewable energy industry will be considered a strong advantage

We Offer

• Stable employment in a growing international company
• Opportunity to work in the rapidly developing renewable energy sector
• Friendly and supportive working environment
• Professional development opportunities and cross-functional cooperation
• Modern office located in Warsaw
• Participation in innovative energy projects and cooperation with experienced technical teams

Who We Are Looking For:

You are a proactive and organised person who enjoys coordinating processes and supporting teams. You can manage multiple tasks efficiently, communicate effectively with different departments, and are comfortable working with documentation, reporting, and operational systems.

If you would like to develop your career in the renewable energy sector and become part of a dynamic international team — applay today, we would be happy to meet you.

• Location
• Warsaw, Poland
• Employment Type
• Full-time
• Department
• Service Department